Campus policies related to computers

What are the campus policies related to computers?

Here is a link to the campus policies related to computers and a second link for designated non-capital assets (DNCA).

Here are specific requirements at a practical level.

  • Customer responsibilities
    • Patching computers
      • If computers are managed by EIT, reboot the machine monthly to ensure patches take effect.
      • If computers are not managed by EIT, apply patches to operating systems and applications to keep machines up to date.
    • Physical security
      • Keep devices and equipment in locked areas.
      • Do not leave portable devices unattended.
    • Disposal of old equipment and devices
      • There is a required process to follow.  No one is permitted to dispose of devices through any other process. 
      • Contact EIT (, x51634) for disposal of old devices.  There are procedures that must be followed to manage inventory and to ensure any sensitive data is not exposed.
  •  Inventory
    • All desktops, laptops, server, tablets, and cell phones owned or leased by UMD must be tagged and put into inventory.  Any devices that cost less than $5,000 are considered DNCA.  Any devices over $5,000 are considered capital assets.
    • Engineering IT Operations is acting as the asset specialist for DNCA.  The asset comes to us first to be tagged and configured.
  • Software EIT installs
    • Trellix (previously FireEye) anti-virus
      • This is required by the Division of Information Technology for all UMD owned computers.
    • Insight VM
      • This will be required in the near future by the Division of Information Technology to ensure that all computers are up to date on patches.
    • Lansweeper
      • This is used by Engineering IT for inventory purposes to help meet DNCA requirements.
    • MakeMeAdmin (Windows) or partitioned accounts (Mac)
      • In required situations, this allows authorized users to elevate privileges for a brief period of time to install software or make configuration changes.
    • Central management
      • JAMF for Macs
        • Self service installation
        • Security patches
        • Configuration
      • AD and Ninite for Windows
        • UMD authentication
        • Security patches
        • Configuration
      • Ansible for Linux
        • Security patches
        • Configuration

Keywordssecurity inventory   Doc ID124737
OwnerJeff M.GroupUMD Engineering IT
Created2023-03-10 15:47:45Updated2023-03-16 13:38:41
SitesUniversity of Maryland Engineering IT
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